RULES AND REGULATIONS
In the regulations unless the context otherwise requires,
(a) “Society” means Metrology Society of India.
(b) “Council” means the Executive Council of the Metrology Society of India.
(c) “Member” means Honorary Fellow, Fellow, Member, Associate Member, Student Member or Corporate Member of the Metrology Society of India.
(d) “President”, “Vice-President”, “General Secretary”, “Joint Secretary” and “Treasurer” mean respectively the President, Vice-President, General Secretary, Joint Secretary and Treasurer of Metrology Society of India.
- Registered Office
The registered office of the Society shall be in the N.P.L. premises, Dr. K.S. Krishnan Marg, New Delhi – 110 012.
- Aims and Objects
The Aims and Objects of the Society shall be as stated in the Memorandum of Association.
Membership of the Society shall be open to individuals without distinction of sex, race or nationality and to recognised bodies who subscribe to the aims and objects of the Society.
4.2 Limit to the number of members
The Society may have unlimited number of members.
The Society may have Patrons to further its cause. A Patron shall be an individual with a record of meritorious service to any public cause and shall be enrolled only by invitation of the Council and his prior consent. A Patron may also be enrolled by virtue of the office he holds, but in such a case, he shall cease to be a Patron when he relinquishes his office.
4.4 Classes of Membership
There shall be six classes of membership of the Society namely,
- Honorary Fellow
- Associate Member
- Student Member
- Corporate Member
The qualifications for the various classes of membership and mode of enrolment shall be governed by the following guidelines :
4.5.1. Honorary Fellow:
Honorary Fellow shall be an individual of outstanding professional distinction in the field of metrology or his/her admission will be conducive to the best interest of the society and shall be enrolled only by invitation of the Council and his prior consent. Such enrolments may not exceed five per year and the total number of Honorary Fellows shall not exceed 5 per cent of the total membership except in the formative stage.
An individual who is actively engaged in any field of metrology may become a Fellow by nomination from minimum two existing Fellow Members, one as proposer and second as supporter, provided that he/she satisfies the conditions stated under sub clauses A, B and C of 126.96.36.199
- Minimum academic qualifications and experience
- He/she is a post-graduate in any field of engineering or has a Ph.D. degree in science or possesses an equivalent qualification as approved by the Council from time to time and
- Has been engaged in any field of metrology for at least 15 years.
- He/she is a graduate in any field of engineering or a postgraduate in science or possesses an equivalent qualification as approved by the Council from time to time and
- Has been engaged in any field of metrology for at least 18 years.
- He/she is a graduate or three years diploma holder or possesses an equivalent qualification as approved by the Council from time to time and
- Has been engaged in any field of metrology for at least 21 years.
- Contribution in the field of Metrology
He/she has made significant contribution in any field of metrology as evidenced by :
(a) Papers, technical reports, and books published.
(b) Innovation in design of experiments, instruments or equipment.
(c) Formation of specification for metrological instruments test methods or products.
(d) Installation and repair of metrological instruments.
(e) Design, manufacture and marketing of metrological
(f) Teaching of metrology.
(g) Total quality management.
- He/she has acquired such a position in the field of metrology that his/her admission as a Fellow will be conducive to the best interest of the Society.
188.8.131.52. The council decides to enroll him/her as a Fellow.
Any individual actively engaged in any field of metrology may become Member on application to the Council provided that
- i. is Ph.D. in Science/Technology.
- has been engaged in any field of Metrology.
- i. is post graduate in Science/Technology.
- has been engaged in any field of metrology for at least three years.
- i. is Graduate or three year Diploma Holder or possesses an equivalent qualification as approved by the Council from time to time.
- has been engaged in any field of metrology for at least 5 years
- i. has good educational background
- has 10 years of professional experience inclusive of some significant contribution in the field of metrology viz. research, development & design, planning, manufacture and marketing, repairs and maintenance, quality assurance, teaching and other allied assignment in the profession.
184.108.40.206. the Council decides to enrol him/her as Member.
4.5.4. Associate Member:
Any individual engaged in any field of metrology may become an Associate Member for period of maximum 5 years on application to the Council provided that
- is a Graduate or three year Diploma Holder or possesses an equivalent qualification as approved by the Council from time to time.
- i. has good educational background
- has 5 years of professional experience in any field of metrology viz. research, planning, development & design, manufacture & marketing, quality assurance, repairs and maintenance, teaching and other allied assignment in the profession.
220.127.116.11. The Council decides to enroll him as Associate Member
18.104.22.168. Associate membership may be upgraded to the membership after 5 years residency on application and payment of the difference of the subscription.
4.5.5. Student Member :
Any individual may become a student member on application to the Council provided that he/she is a student of B.Sc., Diploma, B.E., B.Tech., M.Sc., Ph.D. and has interest in Metrology. Their membership tannure will be limited to their Course duration.
4.5.6. Corporate Member :
Any Public or private institution, Govt. Deptt., research laboratory or professional body, academic institution or organisation or firm engaged in activities related to metrology such as measurement standards, calibration, testing standardisaion, quality control, manufacture or supply of any type of measurement standard or a test/measuring instrument or equipment etc. may become a Corporate Member on application to the Council provided that the Council decides to enroll it as a Corporate Member. They shall have the right to nominate its representative for correspondence and vote. They shall have the right to change their nominee any time.
4.5.7. An individual, on application may in special case, also be enrolled as Fellow, Member or an Associate Member by virtue of the office he/she held/holds and was/is actively engaged in the field of metrology, provided the Council so decides.
4.5.8. The membership of an individual may be upgraded, on application, provided he/she fulfills the qualifications for the class of membership applied for and the Council so decides.
4.6. Fee and Subscription
4.6.1. Subscription of Fellows, Members, Associate Members, Student Members and Corporate Members shall be as follows :
Class of Life Subscription Membership Indian Member Foreign Member
Fellow 2,500 125
Member 2,000 100
Associate Member 1,000 50
Student Member 100 per amnum 5 per amnum
Corporate Member 10,000 300
4.6.2. The subscription from Student Member shall be collected for full duration of the course at the time of enrollement. For Ph.D. students, the subscription shall be collected for 3 years. In case, he completes his Ph.D. before 3 years and applies for full membership, the excess subscription paid by him will be adjusted against the subscription applied for full membership.
4.6.3. No admission fee or subscription shall be payable by the Patrons and the Honorary Fellows.
4.7. Rights & Privileges
4.7.1. Rights and privileges of Honorary Fellows, subject to the condition given in clause 4.7.2. of Fellows, Members, Associate Members, Student Members and Corporate Members shall be as follows :
- To be present in General Body meeting of Society,
- To submit proposals to the Society,
iii. To elect and be elected in any election of the Society,
- To vote in General Body meeting of the Society by a single non-transferable vote,
- To use the Library, Information Centre or Museum/Exposition subject to such regulations as prescribed by the Council,
- To attend and to offer papers and communications to be read in the symposia, colloquia, seminars etc. subject to such regulations as prescribed for symposia, colloquia, seminars, etc.,
vii. To avail of any such facility or concession as may be pre-scribed from time to time by the Council,
viii. To use, after his/her name, the abbreviated designation of his/her class, during his continuance as member, as follows:
Class of Membership Abbreviated Designation
Honorary Fellow Hon. F.M.S.I.
Associate Member A.M.M.S.I.
Student Member S.M.S.I.
Corporate Member C.M.M.S.I.
- To resign from the Society provided such resignations are sent to the Council and accepted by it, and
- Every Member of any class shall be under obligation to abide by the Memorandum of Association and Regulations of the Society.
4.7.2. Honorary Fellows shall have all the above rights and privileges except those given in (iii) and (iv) of clause 4.7.1.
4.8. Cessation of Membership
4.8.1. A member of any class shall cease to be a member if he/she voluntarily resigns and the Council accepts his/her resignation.
4.8.2. A member of any class shall cease to be a member when his/her membership is terminated by the Society for any act which is deemed to be prejudicial to the interest of the Society. However, membership shall not be terminated unless the member is given a reasonable opportunity to explain his/her position in the matter.
No membership shall be terminated unless the Council decides to do so by two third majority of the members present.
- Management of the Society.
5.1. Maintenance of Membership Register
A class wise membership register shall be maintained.
The Society shall have two main organs namely: (i) General Body, and (ii) Executive Council.
5.3. General Body
All the members of the Society irrespective of their class shall constitute the General Body.
5.4. Meeting of the General Body
General Body shall meet at least once in a year and shall transact the following business at its annual meeting :
- consider and approve the annual report of the Society presented by the General Secretary,
- consider and adopt the Audited Statement of Accounts for the previous year,
iii. consider the Resolutions and Amendments, referred to it by the Council or by any member of the Society,
- appoint auditors for the ensuing year, and
- transact such other business as may be brought forward with the permission of the Chair.
5.5. Special General Body Meeting
Special General Body meetings may be called by the President or General Secretary in consultation with the President or it may be requisitioned by one-third of the members of the General Body or fifty members, whichever is less.
5.6. Executive Council
5.6.1. Executive Council shall consist of at the most twenty one members out of which sixteen shall be elected members and the remaining five may be co-opted by the Council.
5.6.2. Executive Council shall be composed of the following
General Secretary 1
Joint Secretary 1
5.6.3. The Chairmen of the branches established by the Society as per provision of 5.13 shall be ex-officio members of the Executive Council.
5.6.4. Executive Council may meet as many times as exigencies demand, however, the Council shall meet at least three times in a year.
5.6.5. The tenure of the Executive Council shall be two years.
5.7.1. The election of various office bearers of the Executive Council, as stipulated in clause 5.6.1 shall be held once in two years.
5.7.2. The election shall be held in the General Body meeting, the agenda for which includes “Election” as a specified item.
5.7.3. No candidate shall be entitled to contest for more than one post.
5.7.4. The election process shall be conducted and completed by a Returning Officer, duly appointed by the Council, as follows:
- The Returning Officer shall issue a notification for the election about three months in advance, announcing details of date and time for:
- filing the nominations in a prescribed form,
iii. withdrawals, and
- The nomination shall be proposed by one member and seconded by at least two members, all of whom are eligible for voting. The consent of the candidate with his signature and date shall accompany the nomination form which shall be complete in all respects.
- Time gap between the last date of filing the nominations and the date of election shall not be less than one month.
- A period of fifteen days shall be given for withdrawal of nominations.
- The final list of the candidates, after withdrawal along with a complete list of members, a ballot paper bearing a serial number and signature of the Returning Officer for vote, shall be sent to every member at least ten days before the date of election.
- Votes can be cast in person or through postal ballots; postal ballots shall reach Returning Officer before the closing time of the election.
- The votes cast by the members in person shall be by secret ballot.
- Every candidate shall be allowed to authorize one person to be present during the counting process.
- The Returning Officer shall, after the completion of counting process, announce the results of election and communicate the same in writing to the Executive Council.
- A defeated candidate shall have the right to appeal against an election result within fifteen days after the announcement of the election results. If the Returning Officer finds reasonable merit in the appeal, recounting shall be permitted by him in the presence of the candidate or the person authorized by him. For this purpose, all the votes shall be properly sealed and kept in custody of the Returning Officer for a period of three months.
5.8.1. The quorum for the General Body shall be 1/5th of the total number of members on rolls or fifty members, whichever is less. In the absence of a quorum the General Body may adjourn for half an hour. Adjourned meeting may then be held which shall require no quorum.
5.8.2. The quorum for the Executive Council meeting shall be six members, however, if the quorum is not complete the meeting shall be adjourned for half an hour. Adjourned meeting may then be held which shall require no quorum.
5.9. Powers and Functions of the Executive Council
Subject to the provisions of these Rules and Regulations as well as the directions of the General Body at its Annual or Special meetings, the Council shall have all powers to carry on the business of the Society and take necessary action to further the aims and objects of the Society. In addition the Council shall have the following powers :
- to manage all the finances of the Society including the raising of funds and incurring expenditure for special purposes,
- To superintend and coordinate the work of (a) the branches of the Society, (b) Library, (c) Information Centre, (d) Museum/Exposition, (e) Publications and (f) any other activity of the Society,
iii. To take legal action in conformity with the provision of the societies Registration Act XXI of 1860 for recovery of any sums or reparations due from members of any class, who after receiving due notice of their liabilities have refused or failed to discharge them,
- to co-opt members as per provision of 5.6.1. and to fill up any vacancies occurring between two successive elections,
- to appoint salaried and honorary staff,
- to appoint panels or sub-committees for specific purposes, and
vii. to do such other things as are conducive to the achievement of the aims and objects of the Society.
5.10. Powers and Duties of Office Bearers
5.10.1. The President shall
- preside over all the meetings of the Council and the General Body,
- have the powers to sanction expenditure incurred for the activities of the Society in any emergency, to be subsequently ratified by the Council, and
iii. ensure that the records and other affairs of the Society are kept in order.
5.10.2. In the absence of the President, one of the Vice-Presidents authorized by the Council, shall exercise all the powers and duties of the President
5.10.3. The General Secretary shall
- have the power to convene the meetings of the Council and General Body in consultation with the President, or in his absence the Vice-President,
- prepare the Minutes of the meetings,
iii. conduct the correspondence,
- present the annual reports and audited accounts to the General Body at its meetings,
- file suits on matters relating to or affecting the Society. (All suits against the Society will be filed in the name of the General Secretary).
5.10.4. The Joint Secretary shall
- assist the General Secretary,
- discharge all such functions as are assigned, from time to time, by the Council, and
iii. exercise all the powers and discharge all the duties of the General Secretary in his absence, with due authorization by the Council.
5.10.5. The Treasurer shall
- be responsible for all sums of money which, from time to time, are received by the Society,
- deposit the money and maintain the accounts in the bank,
iii. maintain all day to day accounts of expenditure and receipt,
- receive all payments to the Society and make all payments towards the expenditure as sanctioned by the Council,
- present the quarterly and annual accounts to the Council, and
- get the accounts audited annually.
5.11. Meeting Notices
Notices of at least ten days shall be given for the Executive Council meetings, thirty days for the General Body meetings, fifteen days for special General Body meetings and three months for the General Body meetings in which elections are to be held.
5.12.1. The funds of the Society shall consist of subscriptions, donations, grants and income from other sources.
5.12.2. The Society shall have the right to purchase or to take on lease or in exchange, to hire or otherwise, any real or personal property which may be freehold or lease hold or to sell, let out, mortgage, dispose off or turn to account all or any of the property or assets of the Society as may be thought expedient in the interest of the Society.
5.12.3. The income and property of the Society, whensoever derived shall be used solely towards the promotion of the aims and objects of the Society and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise howsoever, by way of profit to the members of the Society, provided that nothing herein shall prevent the payment in good faith, or remuneration to any officer or servant of the Society, or to any member of the Society, or other person, in return for any services actually rendered to the Society provided further that no member of the Council shall be appointed to any salaried office or any office paid by fees and that no remuneration shall be given to any member of such Council except as aforesaid.
5.12.4. True accounts shall be kept for the sums of money received and expended by the Society.
5.12.5. All sums of money shall be deposited in the account of the Society with the scheduled bank as approved by the Council.
5.12.6. All cheques issued by the Society shall require the signature of the Treasurer and additionally either of the President, one of the Vice-Presidents or the General Secretary. Provided that in the absence of the Treasurer, the General Secretary and either the President or one of the Vice-Presidents, may sign with proper notification to the bank and the Council.
5.12.7. The Treasure may have, at any one time a maximum of Rs. 1,000/- (one thousand only) with him as cash in hand.
5.12.8. The Executive Council shall review and decide the delegation of the financial powers to various office bearers of the Council from time to time.
5.12.9. Financial year of the Society shall be from 1st April to 31st March of the next year.
5.13. Branches of the Society
5.13.1. For furtherance of the aims and objects of the Society, the Council may, in response to request addressed to the Society, approve the opening and establishing of Branches to serve specific geographical areas. Such a request shall be signed by at least seven members of the Society, normally residing in or employed within the geographical area alongwith a list of 25 members.
5.13.2. Each Branch of the Society shall have a Charter which shall contain the name, location, geographical area covered and date upon which the Charter was granted. It shall also bear the name and signature of the President and the General Secretary of the Society.
5.13.3. Each Branch shall conduct its affairs in accordance with the present and special regulations made for this purpose by the Council.
5.14.1. For amendments to the Memorandum of Association of the Society, provisions of section 12 and 12(A) of the Societies Registration Act XXI of 1860 shall be applicable.
5.14.2. Amendments to the Rules and Regulations may be proposed by means of a petition signed by at least ten per cent of the qualified members.
5.14.3. The amendment shall be adopted only after the resolution has been ratified by the General Body with simple majority of the members on rolls of the Society.
- Annual list of Executive Council (Sec.4 of the Act).
Once in every year a list of the office bearers and members of the Executive Council shall be filed with the Registrar of Societies, Delhi, as required under Section 4 of the Societies Registration Act, of 1860, as applicable to the Union Territory of Delhi.
- Legal Proceedings (Section 6 of the Act)
The Society may sue or be sued in the name of the General Secretary as per provision laid down under Sec. 6 of the S.R. Act, 1860, as applicable to the Union Territory of Delhi.
- Dissolution and Adjustment of Affairs
If the Society need to be dissolved it shall be dissolved as per provisions laid down under Section 13 and 14 of the S.R. Act of 1860 as applicable to the Union Territory of Delhi.
- Application of the Act
All the provisions under all the sections of the Societies Registration Act of 1860, as applicable to the Union Territory of Delhi, shall apply to this Society.
- Essentiality Certificate
Certified that this is the correct copy of the Rules and Regulations of the Society as on April 2012.
Sd/ Sd/ Sd/
(S G Aggarwal) (Sanjay Yadav) (K P Chaudhary)
Treasurer General Secretary Vice President
- Sen Gupta)
Notes : 1. Clauses 4.4 to 5.6.2 were amended in 1990.
- The increase in Life Subscription w.e.f. 1.4.2007 was approved by 18th General Body. (held on 25th January 2007).
- Clause 4.6 ‘Fee and Subscription’ amended.
- Clauses 4.7, 4.7.1, 4.7.2 and 4.7.3 deleted. Subsquently, 4.8 & 4.9 become 4.7 & 4.8 respectively.
- Clause 4.8.2 amended.
- Appendix 1 and Appendix 2 deleted.
- Clause 4.4 was amended respectively.